Are You Overlooking These Common Mistakes in Your Print Environment?
If your office is like most, you may be making common mistakes in your print environment without even knowing it. They are easy to overlook but not addressing them can have an impact on your office security, efficiency and environmental footprint.
Let’s look a little closer at three of the most common mistakes:
- Security: Printing confidential information, such as payroll data, can be risky. If you get distracted before picking up your document at the printer, this confidential information may be accessed – intentionally or unintentionally – by someone not authorized to view it. This security risk occurs frequently in many offices, but is easily prevented. Employees should make it a habit to proceed directly to the printer to pick up their print jobs, or software can be used to delay printing until the employee arrives at the printer.
- Environmental: Printer cartridges are made of non-biodegradable parts. When employees throw these in the trash, they can take centuries to decompose in a landfill. If you do not have a recycling program in place, your disposal practices will have a negative and long-lasting impact on the environment. A Managed Print Services provider can easily help implement a recycling program into your office. Doing so will reduce the amount of waste your office produces.
- Reliability: A frequent cause of paper jams is misloaded paper in the tray. Seems simple enough, but it’s important that all staff are aware of proper paper loading techniques. Reams of paper (500 sheets) should always be loaded according to package instructions, minimizing the curling effect that paper can go through during the printing process.
Taking the time to educate yourself and your employees about these common print oversights can greatly reduce the chances of them occurring in your office print environment. This will increase your security and reliability, while reducing your carbon footprint.
Have you taken our SMB Office Challenge yet? Find out how you compare with other SMBs just like you and receive a complimentary copy of our 2016 Office Print Policy Guide full of money-saving best practices you can start using today!