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  • New Xerox Audio Documents App, Listen Up!

    19 Nov 2018
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    By: Greg Matsis, Regional Account Manager

    Be honest, if there is a movie you are interested in that happens to be based on a book, are you going to read the book first or just watch the movie? I’ll be the first to admit that I would not even give reading the book a thought as I regularly gravitate towards digesting media and information in an audio/visual manner. If you are this type of person, work-life just got a heck of a lot better for you! Introducing the Xerox Audio Documents App. Xerox Workplace Assistants now feature an innovative new app that allows the user to take a text heavy document, transform it into an audio file, and conveniently listen to it instead. It is easy to use, great for on the go and can actually benefit employees with disabilities. Here are three reasons why you should check it out:

    Compatibility for Days

    There is currently similar technology out there but most utilize restrictive WAV files. With the Xerox Audio Documents App all files are transformed into MP3 files instead which are much more device-friendly. Once a document is scanned at the Xerox ConnectKey-enabled device, a link to the MP3 file is emailed to the user and from there they can add it to their laptop, tablet, smartphone or any other device.

    Great for on the Go

    If you’re like me and travel a lot for work, the Xerox Audio Documents App will become your best friend. Researching a specific industry and just found a great relevant article at the end of your work day? No problem! Copy and paste it to a text document, scan it through the Xerox Audio Documents App and listen to it on your commute home. Or perhaps you’ve just been hired at a new company and are required to read over a plethora of training materials. Scan that content into audio format and listen to it on your way to work.

    Exceptional Alternative for the Visually Impaired and Those With Reading Disabilities

    Some office workers may be visually impaired. The Xerox Audio Documents App is just another tool that can be utilized to assist those with this disability. Additionally, people that suffer from reading disabilities like dyslexia, for example, can utilize the app to assist with their needs whether it’s in the office or at learning centres.

    With more and more people trending towards podcasts and audio books, why not apply it to your multifunction printer as well? The Xerox Audio Documents App is just one of the many new apps that were recently launched on the AltaLink and VersaLink platforms. So, throw those headphones on and work smarter, not harder!

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  • 6 Key Areas to Address In Your IT Security Policy

    16 Dec 2016
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    6 Key Areas to Address In Your IT Security Policy, AOS Group, Grimsby, ON

    As a business owner in today’s day in age, you know that you needed to take proactive measures to protect your business from a security breach. An effective way to accomplish this is by creating an IT security policy for your business that clearly outlines acceptable use of digital assets, the repercussions for misuse, and how your policy will be enforced.

    While most major corporations have an in-house IT staff that possess the skills to write a thorough IT security policy, many small business owners are stuck writing this policy themselves. To help you get started, here are six areas you’ll want to keep in mind when writing your own IT security policy:

    1. Define Acceptable Use – When employees are unsure about what separates acceptable use of digital assets and misuse, you are creating major gaps in your organization’s security. Explain in detail how employees are allowed to use technology in the workplace, what is not allowed, and the consequences for violating the policy.
    2. Determine How Password Security Will Be Governed – You can allow your employees to create their own passwords using established parameters or set passwords for your employees. Whichever option you choose, be sure to clearly state in your policy how password security will be governed by your company and how employees will be trained in this area.
    3. Offer Real World Scenarios Regarding Security Breaches – To help your employees best understand the repercussions that a security breach could have on your organization, offer real world scenarios and explain how those could be a threat to your company. This can help your employees to better understand the role that they play in your security process.
    4. Have a Recovery Plan in Place – Clearly state which employees will be responsible for implementing recovery procedures in the event of a security breach. Being proactive with a plan can help to minimize the impact of a disaster.
    5. Offer Training – You should clearly state the type of training that will take place and how often it will occur to keep your organization’s information protected. This could include computer modules followed by a quiz with a minimum score requirement.
    6. Enforcement – Make it clear to your employees how your IT security policy will be enforced.

    Contact an AOS Group Representative today to learn more about what you need to include in your IT security policy to protect your business from unnecessary threats and liabilities.

    Have you taken our SMB Office Challenge yet?  Take it today and find out how you compare with other SMBs just like you!  You’ll also receive a free copy of our exclusive Office Print Policy Guide!

    SMB office challenge

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