With the huge amount of information a business has to deal with in a day, a comprehensive document management strategy is crucial. It’s critical to manage your information in a way that allows for easy access, and the ability to share and store critical information for fast recall in order to grow your business.
The Problem with Inadequate Document Management
Poor document management can negatively affect your business costing you time, money and even customers. Consider the consequences if:
- You can’t find that important document for the client meeting
- A document you need to share with customers or your team only exists as a paper document
- You need to access a document on the road, or from your home office, but the only copy is in a folder, back at the office
Some businesses have so many files that they need to rent space to house them. If you’re storing documents on-site you can be losing valuable office space to file cabinets.
Costs like paper and toner can quickly get out of control if employees are printing personal documents, overprinting, or using colour when it’s not necessary. There are also other risks, for example, what if a sensitive document containing confidential information is left in the printer output tray or on a desk?
Document Management by the Numbers
There’s plenty of room for improvement when it comes to document management, for example:
- 40% of business processes are document driven
- 10% of revenue is spent by businesses on average on document management
- 40 – 60% of all IT calls are print-related
The Benefits of Xerox ConnectKey Technology
Xerox ConnectKey can help you to better manage document workflows. Use ConnectKey apps to scan to popular cloud-based services like Google Drive, Dropbox, and Office 365. Print and share documents directly from the cloud.
With ConnectKey-enabled printers you can create editable, actionable information transforming your paper documents into digital files that are easy to store and share. Create customized workflows like scanning directly to email, shared network folders, cloud-based storage, and print protocols that can help you to control output, save consumables, and improve document security.
Ready to learn more? Give us a call and let us show you how better document management with Xerox ConnectKey can help you to grow your business!